HR Generalist

Location: Costa Mesa, CA
Date Posted: 20-04-2018
         Job Description
Human Resources (HR) Generalist
Job Title:                Human Resources (HR) Generalist
Department:         Human Resources
Reports To:           Human Resources Manager              
FLSA Status:          Non-Exempt
Travel:                    0-10%
Job Summary
The Human Resources (HR) Generalist is responsible for performing HR-related duties on a professional level and works closely with senior HR management to support the needs of the organization. The role carries out responsibilities in the following functional areas: onboarding, employee lifecycle events, benefits administration, employee relations, training and compliance, performance management, policy interpretation and implementation, and employment law. The goal of the HR Generalist is to ensure the HR department’s operations are running smoothly and effectively to deliver maximum value to the organization as a whole.
Essential Duties and Responsibilities
  • Coordinate and process all events of the employee lifecycle including onboarding, rate/status changes, and terminations through the company HRIS
  • Administer company health and welfare plans including coordination, enrollments, terminations and auditing monthly billing reconciliations with our broker to ensure accuracy
  • Responsible for providing verifications of employment and processing of unemployment, worker’s compensation, and disability claims
  • Conduct new employee orientations including tracking and maintaining training records
  • Provides payroll support to the finance department for audits, terminations, vacation/sick/personal time audits and semimonthly distribution of paychecks to employees
  • Daily point of contact for employees and managers related to HR policies, procedures and programs
  • Coordinate and administer leaves of absence including FMLA and CFRA
  • Assist in development and implementation of human resource policies
  • Coordinate the performance management process to ensure reviews are being conducted and tracked
  • Gather and present HR metrics and data through the company HRIS
  • Maintain employee files and records in electronic and paper form
  • Other duties as assigned
  • Interacts frequently with patients, clinic personnel and outside referral sources.
Qualifications and Requirements
  • Minimum of 3 years of increasingly responsible experience as an HR Generalist
  • Bachelor’s Degree in Human Resources, Business Administration or other related field preferred
  • SHRM-CP/SHRM-SCP or PHR/SPHR Certification preferred
Knowledge, Skills and Abilities:
  • Understanding of general human resources policies and procedures
  • Working knowledge of federal, state and local employment and labor laws
  • Knowledge of HRIS and Payroll systems – ADP Workforce Now a plus
  • Outstanding customer service and resolution capability
  • Self-motivated and able to work with minimal supervision (once trained) on a high volume of work with a variety of projects
  • Excellent organizational skills including ability to develop and implement processes for organizing and tracking records and other data as needed
  • Excellent communication skills, both written and verbal
  • Ability to problem solve, troubleshoot and work under pressure
  • Ability to multitask and take direction from multiple sources
  • Strong sense of urgency and efficiency in a highly visible fast paced environment
  • Excellent organizational and time management skills
  • Strong proofreading ability with attention to spelling, grammar and punctuation
  • Intermediate/Advanced Microsoft Office Suite including Word, Excel, PowerPoint and Outlook; web-based applications and internet research
  • Must be able to communicate successfully with all levels of management
  • Flexibility in order to meet changing needs and deadlines
  • Professional telephone skills to make every call positive and productive
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Frequent sitting for long periods of time
  • Frequent typing and viewing of a computer screen
  • Frequent use of hand and fingers with machines, such as a computer, copier, fax machine, scanner and telephone
  • Frequent hearing, listening and speaking by telephone and in person
  • Occasionally required to stand, walk, reach with hands and arms, stoop or bend
  • Occasionally required to lift objects up to 15 lbs. with ability to lift multiple times per day.
Work Environment:
The work environment described here are representative of those that an employee encounters white performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work indoors in temperature-controlled environment
  • The noise level is usually moderate
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